Features

I've designed the DJ Admin management system with plenty of features to help you manage your DJ business as well as providing your clients with a request system.

A summary of some of the key features is below, but if you want to understand the real potentials then have a look at the preview system or contact me.

Bookings

The main focus of the system is to keep track of your bookings so you know what you're doing. From the moment a client submits a quote request to the last dance you can relax knowing that all the details you need have been captured and available at the press of a button.

I've designed the system so that you can keep track of your bookings, with the ability to quickly see the status of bookings and any actions required.

Accounts

Keep a track of your expenditure so when the (last minute) tax reminders come through in January it's only a few clicks to generate your accounts. Although there's no need to leave it so late as you can run the report as soon as you've finished inputting all of the previous tax years income and expenditure.

Request System

The system offers the facility for your clients (and their guests) to add their music requests online in advance so that you have an idea what they want and can play the tracks that they want.

You can manage these requests and any songs that the client adds will be flagged to you as needing to be purchased.

Emails

Use the system to send quote replies and follow these up at a later stage. You can setup templates, which can be customisable depending on the type of event too.

This is designed to streamline your quote responses, so that you can do these from anywhere and sticking to your standard text as required.

Stats

Like any system that holds data, the DJ Admin system allows you to produce statistics to show the number of bookings over the years, how people heard about you...etc.

I have a standard data set for you to use but you can also request customised versions to be added, which are usually free to add depending on the complexity.

Customisable

I will help by creating a template to match the style of your existing website when you first setup the system so that it looks like it's part of your website. Any minor changes can usually be completed free of charge within 10 working days and any major changes to the template (if you change your main website) can be done for a small fee.

The only difference will be the domain name - for example if you had www.djname.co.uk website then the planning system could be something like www.planner.djname.co.uk (this can be customised depending on your domain registrar).

Venue Information

You can choose between using the shared venue information database or using your own version.

The shared database means that the information about venues is input by all of the users and can be updated by everyone to ensure contact details are correct.

The list of towns on the system can be customised. By default I use Paul Stenning's UK towns list to setup your account based on the counties you wish to be included.

GDPR Compliance

Are you ready for the General Data Protection Regulations (GDPR) which came into force on 25th May 2018?

The DJ Admin management system is stored on secure UK servers. The connection between you and our servers are on a secure SSL connection.

One of the first lines of defence is your passwords; these must be secure and that is why the system asks for your passwords to contain a minimum criteria.

The system only stores personal information for clients that are essential for your bookings to ensure you comply with relevant legistlation. For prospective clients who don't book, we've got an easy way for you to remove their details while keeping a log of all enquiries received.